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Company Register Translation

Translations of documents required by registered companies

Samurai translators has a wealth of experience in translation of all documents associated with companies registered in Japan including company registers and commercial registers (certificates of complete historical records and certificates of partial matters) and other required certificates and documents as well as those associated with companies registered in the U.K. such as IN01 forms, certificates of good standing and certificates of fact, etc. We are also experienced in translating company related documents and certificates for subsidiaries and branches established abroad and opening bank accounts overseas as well as company registries, articles of incorporation and association and annual returns as well as many others. Please leave your company translations in our capable hands.

Delivery Times

Standard delivery: Within 5 business days after receipt of payment.
Express delivery: Within 2 business days after receipt of payment.

Translation Fees

Standard Delivery

Number of pages Fee (excl. consumption tax)
1 page 10,000 yen
2 pages 13,000 yen
3 pages 16,000 yen
4 pages 19,000 yen

Express Delivery

Number of pages Fee (excl. consumption tax)
1 page 15,000 yen
2 pages 18,000 yen
3 pages 21,000 yen
4 pages 24,000 yen

* Additional charges will apply in the case of certificates which include sections for share options, bonds with pre-emptive rights, convertible bonds, zero-coupon bonds and other lengthy provisions and will be calculated based on the rate per character or word. Send us a copy of your certificate for an accurate quote.

Certificate of Translation

Translations are delivered with a Certificate of Translation stamped with our company seal and signed by the translator in charge of your translation. We are a recognized translation company with a proven track record in the translation of a variety of certificates.

Certificate of Translation Sample

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Translation Notarization

In many cases companies are required to submit company registers and certificates together with their Articles of Incorporation or Association and to have the same notarised. If upon confirming the requirements of the destination country and organization you find you require your translations to be notarised, please request for our notarisation service when placing your order. If you request for our notarisation service, not only can we obtain notarisation from the notary pubic or a solicitor but depending on your request, we can obtain certification of notary public seal from the Legal Affairs Bureau, authentication of official seal or Apostille from the Ministry of Foreign Affairs or Apostille from the Foreign and Commonwealth Office. If you require authentication of notary public seal by the legal affairs bureau or authentication of seal or Apostille from the Ministry of Foreign Affairs, please indicate this in your order.

For more on notarization, visit our “Notarization Page“.

Types of Company Registers

There are various types of company registers differing in terms of content included.
Examples include:

  • certificates of all current matters
  • certificates of partial current matters
  • certificates of all closed matters
  • certificates of partial closed matters

Certificate of Good Standing, Certificate of Fact, Certified Certificate:
A good standing certificate states that a company has been in continuous, unbroken existence since its incorporation and that no action is currently being taken to strike the company off the register. It is used to prove that a company is incorporated and authorized to transact business in a certain country. Obtaining a Certificate of Good Standing is a must if you are opening a new bank account, are attempting to obtain credit on behalf of the business entity, need to prove in court that your entity is in good standing or prove that your entity is qualified to do business in a country.

Certificate of All Current Matters:
Certificate containing all duly registered matters which are currently in effect, date of incorporation, directors, date of appointment of accounting advisors, company auditors, representative director/s, special directors, committee members, executive officers, representative executive officers, and accounting auditors, matters related to changes to the company name or trade name and the head office and matters immediately preceding those currently in effect. Because it mainly contains only matters currently in effect, depending on the Company this may contain significantly less company information and may be more efficient and useful. Next to translations of Certificates of Complete Historical Records, we receive a large number of requests for translations of this certificate.

Certificate of Partial Current Matters:
Certificate containing the section of trade name and company status and matters requested for when asked to deliver a Certificate of Company Register covering only some sections of the matters registered in the above Certificate of All Current Matters (when requested for a certificate of matters pertaining to only some of the Company managers, it shall not include information pertaining to other managers).

Certificate of Complete Historical Records:
Certificate containing the matters contained in the above Certificate of Current Matters, matters registered and indicated as deleted existing from January 1st (Record Date) of the year of the date 3 years prior to the date on which delivery of the certificate was requested (hereinafter “Request Date”) up to the Request Date and all matters currently in effect from the Record Date to the Request Date. This is what is referred to as a Certified Copy of Company Register. If you don’t confirm what certificate you require, this is the safest way to go.

Certificate of Partial Historical Records:
Certificate recording matters listed in the above Certificate of Complete Historical Records but only those select sections requested for. This means only a portion of the company’s register, such as the trade name, company status and other sections requested for (if a request is only made for matters regarding some of the managers of the Company, matters regarding other managers are not required).

Certificate of All Closed Matters:
Certificate recording all matters recording in the Company register which are closed. Matters which are relatively recent and valid should be left in the original register, therefore a portion of the Company register will be “closed”. Typically matters which are closed fall under one of the following types:
a) Old records exceeding a set period of time
b) Records of matters duly registered and currently in effect in the original Company register which are no longer required to be kept in the Company register when the location where the Company is registered moves and the Company register is transferred to the new location of the difference jurisdiction

Certificate of Partial Closed Matters:
Certificate recording matters listed in the above Certificate of All Closed Matters but only those select sections requested for. This means only a portion of the company’s register such as the trade name, company status and other sections requested for (if a request is only made for matters regarding some of the managers of the Company, matters regarding other managers are not required.). These generally follow the same form as the computerised documents of the copy of family register. We do not receive many requests for this sort of translation. However, if a Company has a lot of provisions for a several Stock Options, and other sections in the Company Register, the Certificate of Complete Historical Matters becomes considerable packed and long-winded so it may be worth looking into whether you can submit a partial certificate or not (to reduce your translation costs).

Certificate of All Representative Matters:
All matters duly registered and currently in effect regarding the authority of the Company’s representatives.
Certificate of Partial Representative Matters:
Certificate recording matters listed in the above Certificate of Representative Matters but only for a select number of representatives requested for.