Birth Certificate Translation

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Birth Certificate Translation

Translation of Birth Certificates, Certificates of Registered Matters in Family Register (Certificate of Birth) and Notifications of Birth

Don’t hesitate to contact us if you need a birth certificate translation in English in order to marry someone of a foreign nationality, to apply for a spousal visa or for any other purpose. We provide a swift service and deliver our translations with a Certificate of Translation certifying the authenticity of the translation. Documents most commonly used as birth certificates include Certificates of Registered Matters in Family Register (Certificate of Birth), Certificates of Acceptance of Notification of Birth and Family Registers, etc. We advise you to find out and confirm which document you need before obtaining it and placing your translation order.

Translation Sample

English Translation

Translated documents received in your Certificate of Acceptance of Notification of Birth delivery (with Certificate of Translation)
Certificate of Translation (Sample)

Translation Fees

Translation fees (excluding tax) for translations of Birth Certificates and Certificates of Registered Matters in Family Register (Certificate of Birth), etc. are as shown below.
These are based on standard delivery orders. Please contact us if you need express delivery.

Notification of Birth
出生届 / Shusseitodoke
Japanese to English Translation 5,000 yen
Birth Certificate
出生証明書 / Shusseishomeisho
Japanese to English Translation 5,000 yen
Certificate on Registered Matters in Family Register (Certificate of Birth)
(Notification of Birth + Birth Certificate)

戸籍届書(出生)記載事項証明書 / Todokegakikisaijikoshomeisho
Japanese to English Translation 10,000 yen
Certificate of Acceptance of Notification of Birth
出生届受理証明書証明書 / Shusseitodoke Jurishomeisho
Japanese to English Translation 5,000 yen
Family Register
戸籍謄本 / Koseki Tohon
Japanese to English Translation from 5,000 yen

A more detailed Family Register translation price list can be found on a separate page. Please see our Family Register Translation page.
 ⇒ Family Register Translation

Our translations always stay faithful to the original and follow the format used in the original document. This ensures that the official receiving the translation is easily able to identify the corresponding sections in the original Japanese documents and the translated English documents and understand the meaning.

Delivery Times

Standard delivery: Within 5 business days after receipt of payment.
Same day delivery also available (express translation fees will apply)

See here for more information on our delivery times. ⇒ Translation Delivery Methods and Times

Certificate of Translation

All our certificate translations are delivered with a Certificate of Translation stamped with our company seal and signed by the translator in charge of your translation. We are a recognized translation company with a proven track record in the translation of a variety of certificates and rest at ease when submitting our Certificate of Translation with your visa application documents.

Certificate of Translation Sample

Click here to place an order


Translation Notarization

Many organizations require translations of Birth Certificates, Family Registers and other official documents to be notarized; therefore, it is advisable to check the requirements of the institution you intend to submit your birth certificate to and if notarization is required include this in your translation order.
For more on notarization, visit our “Notarization Page“. If submitting to institutions in the United States, we can translate your documents and have them notarized at the Consulate of the United States. In many cases, if the translation is attached with a Certificate of Translation, the translation will not need to be notarized at a Notary Public’s Office or elsewhere so be sure to fully confirm the requirements of the institution you are submitting your documents to and find out if notarization is required.

Types of Birth Certificates, etc.

Documents most commonly submitted as documents certifying the birth of an individual when applying for marriage and spousal visas, adoptions and child visas, etc. include Certificates on Registered Matters in Family Register (Certificates of Birth), Certificates of Acceptance of Notification of Birth, Notifications of Birth, Birth Certificates and Family Registers, etc. together with their translations (translations to English). If you require this type of Birth Certificate and its translation (Translation to English), you must first and foremost find out which of the documents you need.

We will go through this in the order these certificates are issued. When a child is born, the attending physician will prepare a Birth Certificate. Then a Notification of Birth is submitted together with the Birth Certificate issued by the attending physician within two weeks of the child’s birth. The Notary Public accepts the Notification of Birth and enters the facts in the Notification into the Family Register. After that, a “Certificate of Acceptance of Notification of Birth” and a “Certificate on Registered Matters in Family Register (Certificate of Birth)” will be available upon request. The Certificate of Acceptance of Notification of Birth is a document stating that the facts received in the Notification of Birth have been accepted in a certification statement by the Mayor and the Certificate of Registered Matters in Family Register is a certified copy of the Notification of Birth attached with a certification statement by the Mayor. A copy of the Birth Certificate issued by the attending physician is also included.

Matters entered in the Certificate on Registered Matters in Family Register (Certificate of Birth)

The Certificate on Registered Matters in Family Register (Certificate of Birth) differs to the Family Register, etc. in that it is generally uncommon and in many cases, it is only when this certificate is required to be translated that anyone even knows of its existence. The Certificate on Registered Matters in Family Register (Certificate of Birth) is basically a certified copy of the Notification of Birth. It is basically a document containing a certification statement by the Mayor, etc. to the effect that “This is a true and accurate representation of the facts entered in the Notification of Birth” stamped with the official seal.

Obtaining Birth Certificates

Certificates on Registered Matters in Family Register (Certificates of Birth) can be obtained from the City Hall or Ward Office within a certain period of time after which they will no longer be available from said locations. Thereafter, they will need to be obtained from the Registry Office. Note that the Certificate on Registered Matters in Family Register also contains events other than birth such as marriage and death so please bear this in mind when obtaining your certificate. The actual Birth Certificate issued by the hospital or attending physician at the time of birth is only issued at the time of birth (it is then attached to the Notification of Birth and submitted to the public office) and is ordinarily not reissued. Therefore, if you require a copy of a birth certificate, you will need to obtain the above Certificate on Registered Matters in Family Register (Certificate of Birth).

Translations of Birth Certificates to Japanese (Translations to Japanese)

We also handle translations to Japanese of birth certificates and other official documents written in English issued in the United States, the Philippines and other countries overseas.